A Complete booking management Solution for your
Community Venues
Simplify Venue Management with OPTIMOGOV
Simplify Venue & Event Management with OPTIMOGOV
Community venues are dynamic spaces designed to foster engagement, connection, and collaboration within a local neighbourhood or community. These versatile facilities serve as the heart of a community, offering a wide range of amenities and spaces to cater to diverse needs. OPTIMOGOV is a dedicated solution designed to streamline the management of community venues that understands the complex logistics involved in overseeing these multifaceted spaces and offers a comprehensive suite of tools to address these challenges effectively.
Centralised Booking Management
Manage function center bookings from a centralised platform, allowing for efficient coordination and easy access to booking information.
Online Booking Portal
Your community can easily browse available function center options, select desired dates, and make bookings, enhancing convenience for both community and administrators.
Communication and Notifications
Facilitate seamless communication with customers through automated notifications, confirmations, and reminders, ensuring effective coordination and customer satisfaction.
Availability and Resource Management
Maintain a real-time view of function center availability and manage resources such as event spaces, catering services, equipment, and staff, ensuring optimal utilisation.
Calendar and Scheduling
Utilise a visual calendar and scheduling system to manage bookings, view availability, and prevent conflicts, streamlining the booking process.
Customisable Booking Rules and Rates
Tailor booking rules, pricing structures, concessions, and policies to align with local government regulations, ensuring compliance while offering flexibility to the community members.
Availability and Resource Management
Maintain a real-time view of function center availability and manage resources such as event spaces, catering services, equipment, and staff, ensuring optimal utilisation.
Calendar and Scheduling
Utilise a visual calendar and scheduling system to manage bookings, view availability, and prevent conflicts, streamlining the booking process.
Customisable Booking Rules and Rates
Tailor booking rules, pricing structures, concessions, and policies to align with local government regulations, ensuring compliance while offering flexibility to the community members.
Modules in scope
For the community
My Bookings Portal
Casual Booking Portal
Payment Portal
(Integration with 3rd party)
Regular & Seasonal Booking Portal
For the community
My Bookings Portal
Casual Booking Portal
Payment Portal
(Integration with 3rd party)
Regular & Seasonal Booking Portal
For the Council
Space/ Resource/ Event Calendar
Booking Manager
Customer Databank
Setup & Configuration
Task Management
Booking Workflow
REST API Platform
Reports
Document Generator
Push Integration
Invoicing & Payment
Notifications
User Management
CRM Slice and Dice
Report Builder
Internal Space Booking Module
For the Council
Space/ Resource/ Event Calendar
Booking Manager
Customer Databank
Setup & Configuration
Task Management
Booking Workflow
REST API Platform
Reports
Document Generator
Push Integration
Invoicing & Payment
Notifications
User Management
CRM Slice and Dice
Report Builder
Internal Space Booking Module
Ready to see our solution in action?
Book a demo and witness efficiency at its best.
Faq
Frequently Asked Questions
We’ve compiled a list of the most common questions and answers to provide you with quick and helpful insights. Whether you’re seeking more information feel free to reach out to our friendly team, and we’ll be happy to assist you.
How do I book a function room or space in OPTIMOGOV's Function Centre?
Customers will be able to utilise OPTIMOGOV’s web-based customer portal for browsing all available function rooms and initiating the booking procedure. OPTIMOGOV further enables customers to access images, location information, descriptions, virtual tours, and more. Additionally, booking officers will have the capability to reserve rooms on behalf of customers through their internal module, including completing the booking process, including payment.
Can I book add-ons in addition to a space, such as equipment and catering?
Certainly! OPTIMOGOV not only facilitates the booking of venues, spaces, and rooms but also accommodates the inclusion of add-ons that the council may offer, such as catering, among others. However, the availability of these services to customers depends on whether the council chooses to provide them.
Is there a cancellation policy for function room bookings?
Council’s existing cancellation policy can be applied to OPTIMOGOV, and terms and conditions can be made a mandatory tick to be read and agreed prior to submitting a booking inquiry on OPTIMOGOV.
Can we set different pricing options for different types of events or functions?
Absolutely. Various pricing options can be configured to align with specific requirements. For example, Function Room A can have one price, while Function Room B can have a distinct price point. Furthermore, pricing structures can be established to charge based on criteria such as per person, per hour, or per day.
How can OPTIMOGOV help me with event registration?
OPTIMOGOV simplifies event registration by providing customisable registration forms, online payment processing, and real-time attendee tracking. It also allows for multiple ticket types and pricing options.
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