A Complete booking management Solution for your
Sports Allocation
Improved Coordination and Fair Access
Optimise your Sports Asset Utilisation
Sports allocation is a critical and multifaceted process that involves the strategic and logistical assignment and management of resources dedicated to sports-related activities and events. These resources may encompass a wide range of assets, including sports facilities, playing fields, or specific time slots for various sports engagements. OPTIMOGOV simplifies the complex process of resource allocation. It not only ensures that sports resources are optimally utilised but also minimises conflicts, promoting fair access and contributing to the overall thriving sports community.
Centralised Booking Management
Manage sports venue bookings from a centralised platform, allowing for efficient coordination and easy access to booking information.
Online Booking Portal
Provide a user-friendly online portal where customers can browse available sports venues, select dates, and make bookings, enhancing convenience for all stakeholders.
Resource Allocation
Effectively allocate resources such as playing fields, courts, equipment, and staff based on booking requirements, ensuring smooth operations.
Real-Time Availability
Gain real-time visibility into sports venue availability, enabling your users to find suitable dates and optimise your resource utilisation.
Customisable Booking Rules and Rates
Customise booking rules, concessions and policies to align with local government regulations and ensure compliance, while providing flexibility for the community.
Reporting and Analytics
Generate comprehensive reports and analytics to gain insights into sports venue usage, revenue trends, and customer preferences, enabling data-driven decision-making.
Real-Time Availability
Gain real-time visibility into sports venue availability, enabling your users to find suitable dates and optimise your resource utilisation.
Customisable Booking Rules and Rates
Customise booking rules, concessions and policies to align with local government regulations and ensure compliance, while providing flexibility for the community.
Reporting and Analytics
Generate comprehensive reports and analytics to gain insights into sports venue usage, revenue trends, and customer preferences, enabling data-driven decision-making.
Modules in scope
For the community
My Bookings Portal
Casual Booking Portal
Payment Portal
(Integration with 3rd party)
Regular & Seasonal Booking Portal
For the community
My Bookings Portal
Casual Booking Portal
Payment Portal
(Integration with 3rd party)
Regular & Seasonal Booking Portal
For the Council
Space/ Resource/ Event Calendar
Booking Manager
Customer Databank
Setup & Configuration
Task Management
Booking Workflow
REST API Platform
Reports
Document Generator
Push Integration
Invoicing & Payment
Notifications
User Management
CRM Slice and Dice
Report Builder
For the Council
Space/ Resource/ Event Calendar
Booking Manager
Customer Databank
Setup & Configuration
Task Management
Booking Workflow
REST API Platform
Reports
Document Generator
Push Integration
Invoicing & Payment
Notifications
User Management
CRM Slice and Dice
Report Builder
Ready to see our solution in action?
Book a demo and witness efficiency at its best.
Faq
Frequently Asked Questions
We’ve compiled a list of the most common questions and answers to provide you with quick and helpful insights. Whether you’re seeking more information feel free to reach out to our friendly team, and we’ll be happy to assist you.
How can I reserve a sports facility or field through OPTIMOGOV?
Customers can take advantage of OPTIMOGOV’s web-based customer portal to explore all the listed sports fields and initiate the booking process. OPTIMOGOV also empowers customers to access images, location details, descriptions, virtual tours, and additional information. Furthermore, booking officers possess the ability to book on behalf of customers using their internal module, which includes handling the complete booking process, including payment.
Can we set up a form to get more information when booking?
Yes of course! We have the capability to configure questionnaires to appear depending on the chosen facility for booking. Additionally, we can designate certain questions as mandatory, ensuring that the booking process cannot advance unless satisfactory answers are provided.
Can we set up OPTIMOGOV in such a way, on how far in advance can I make a reservation for a sports facility?
Yes. OPTIMOGOV enables customers to make advance bookings, and it also offers the flexibility to configure the system based on the council’s business rules. This configuration can restrict customers or booking officers from making bookings in advance unless a specified minimum number of days is met.
What are the steps involved in cancelling a reservation for a sports facility on OPTIMOGOV, and what other actions or functions are available to customers on the platform?
For customers, the process involves clicking on the “Cancel Request” option located within the “My Bookings” tab. This action initiates a cancellation request, which is subsequently sent to the council for confirmation.
Additionally, customers can utilise OPTIMOGOV to perform various other functions, such as:
- Accessing their current bookings.
- Reviewing their booking history, including past reservations.
- Managing upcoming bookings, including making necessary changes.
- Uploading essential documents.
- Viewing and handling quotes and invoices, including payment processing.
- Initiating cancellation requests for other bookings.
- Uploading additional documents as required.
- Responding to additional inquiries and providing information.
- Participating in surveys to provide feedback.
Exploring venue information and related details, among other features.
Can you set up discounts for group reservations or long-term bookings?
Discounts can be applied automatically based on factors such as the venue, facility, or user group, or they can be manually added at the discretion of the management.
Does OPTIMOGOV support the functionality of enabling seasonal bookers to carry forward or rollover their bookings?
OPTIMOGOV provides the capability for seasonal bookers to carry forward their bookings into the next term, season, or year, preserving all recurring and ad-hoc dates. Both individual and batch rollover functions are available for this purpose.
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